Virtual Exhibit Uploading Images in Pastperfect by Museum Software

Creating a Virtual Exhibit

Virtual Showroom is designed to be similar in structure to the Exhibits catalog of PastPerfect. Yous will create your new virtual exhibit and make full in its information. Then you volition add catalog records to the showroom, either one at a time or from a catalog list. The catalog records have VE Exhibit Label fields where you lot tin can enter data that will just show in your Virtual Exhibit website.

In one case the exhibit tape has been created and the catalog records chosen, you volition select the data fields for export, name those fields for Web visitors, and make design choices for your website. You tin choose the fields from each catalog that you want visitors to see online. Then you tin select the exhibit and catalog tape level folio layouts and colors. The CSS for these pages may be modified to further customize the Web pages. One time the pattern choices are fabricated, you lot are ready to create the HTML and upload your website.

Virtual Exhibit uses the aforementioned top Navigation Bar and navigation tools as the rest of PastPerfect software. Please run into Chapter two - The Nuts for detailed information.

For this User's Guide, we will create an example Virtual Showroom site based on the data in the PastPerfect Evaluation plan. The exhibit nosotros will create will tell the story of the Rocky Pine Ranch, using items from the Rocky Pino Ranch Drove.

Adding a New Exhibit

To begin, open up PastPerfect and click on Virtual Showroom on the Primary Menu under Optional Features. Click the Add together button in the Navigation Bar to start an exhibit. The Add together New Virtual Exhibit screen will appear, equally shown below. The number for this exhibit will announced in the New Showroom# field. Click Add New Showroom to create an showroom with this number, or enter the number you want to use. We advise allowing the programme to number the exhibits sequentially.

Add New Virtual Exhibit screen

The new exhibit tape will be displayed on the screen. Click the Additional Showroom Information button under Screen View to begin entering information for the exhibit.

Additional Showroom Information

Enter a championship for the exhibit in the Exhibit Title field. This title will brandish on the website on the List of Exhibits page and at the top of every page for this exhibit. Y'all may also enter a Subtitle to give farther description to the title. The subtitle will display after the title on the website.

In the Full Description field, enter a description of the showroom. The description should explicate to visitors the showroom's purpose and entice them to view it. The description will display on the List of Exhibits page on the website, and on the start folio of the exhibit itself.

TIP: Y'all can format the text inside your description using HTML tags. For example, if y'all want text to appear in italics, place the text within the HTML tags <i> and </i>.

If y'all would similar a link to your institution'south primary website to appear on your exhibit, enter the URL in the Homepage Link field. The link will be a clickable link that displays as "Museum Home Page" at the top of every showroom folio.

In the Banner Text field, type in the text that you would like to have at the summit of each page in the exhibit. This text is often the name of your institution. If you have a logo or banner paradigm on your institution's main website, you can include a link to that image here, and then the same image appears at the top of your Virtual Showroom Spider web pages.

Similarly, in the Footer Text field, type in the text that you would like to have at the bottom of each page in the exhibit. This text is ofttimes the contact information for your institution, your institution'due south hours, or copyright data.

Employ the Live URL field to tape the Web address for your website. This field is for your reference, so you know how to admission the website for this exhibit.

You may apply the Notes and Purpose fields to enter any additional data near the Virtual Showroom and its purpose. This information will not announced on the website.

The Visitor Use Statistics field may be used to rails the number of visitors to the website. If you employ a program to count the number of visitors, y'all may enter the script here for your reference. This information will not appear on your website.

For a new showroom, enter the date and creator's name in the Date Created and Created past fields. When you decide to remove the showroom from your website, enter that date in the Date Removed field.

The Boosted Information screen view has a button for Advanced Caput and Body Tags. Clicking this button will reveal the screen beneath. This section can exist used to customize your website using HTML.

The Custom Start and Custom Finish fields requite users with an avant-garde understanding of HTML and CSS a way to include content and formatting on the Virtual Exhibit pages. These fields can exist used to add scripts for analytics or meta tags for page authoring. As these fields volition be inserted into the HTML at the start and end of the Caput and Torso sections of the webpage, proper HTML formatting must be used. Once you accept made changes to this section, click Save & Close.

Advanced Head and Body Tags

At the lesser correct of the Additional Showroom Information screen are two fields that you can use to adjust the images in your showroom. The first field is Max Images per Record which controls the number of images that will display for i record. For example, if yous attach many images to one catalog record in PastPerfect, you tin limit the number of images that display on your Virtual Exhibit record by adjusting this number. If you prepare it to 25, no more than 25 images for i record will appear on the website, fifty-fifty if there are more than 25 images attached to the tape in PastPerfect. Limiting the number of images per tape can reduce the amount of time it takes for your Web pages to load and prevents visitors from being overwhelmed past the quantity of images on their screen.

The field for Large Image Width controls how many pixels wide the large images volition appear on your website. Virtual Showroom produces these Spider web sized large images and thumbnails from the images fastened to PastPerfect catalog records. Setting the Large Image Width to the lowest number of 450 means your created website images will only be 450 pixels wide, which is approximately i/iv to i/3 of a modern figurer screen. Images at this size are suitable for viewing only are small for printing. If you lot are concerned about your images being copied or distributed, using this low setting tin be a deterrent for people trying to copy your images. Setting the width to the highest number of 1150 means your images volition be 1150 pixels wide. No affair which size you cull, y'all can protect them using Virtual Exhibit's watermark feature.

At the tiptop right of the Additional Exhibit Information screen are ii more fields. The Active check box designates whether an exhibit is agile or not. If the box is checked, then the showroom is set every bit active. It will be included when the HTML is built, so it will appear on your website. If you do not want the showroom included on your website, uncheck the box. Setting exhibits as non active allows you to save sites that are under construction, and keep exhibits that were previously on your website in example you want to include them on your site once more.

The other field at the superlative is the Rank designation. Rank determines the social club that the exhibit appears on your website. You may take as many exhibits as you want in your overall Virtual Exhibit site. The exhibits will all appear on the List of Exhibits screen. Change the Rank to adjust the order in which the exhibit appears in the List of Exhibits.

One time y'all are finished entering this information, click Save at the pinnacle of the record.

The last footstep in setting upward the general exhibit information is to add an image to the showroom. This epitome represents the entire exhibit. It will announced in the List of Exhibits on your website and as the primary paradigm on the showroom'southward home folio. To add together the image, click the Image Management button. Use the options nether Learn New Prototype to adhere your image, and then click Exit. For more data about attaching images, please encounter Chapter 26 - Multimedia.

Calculation Catalog Records

The next step is to choose the items that you want to include in this exhibit. Click the Catalog Records button at the top of the Sidebar to view the grid that volition listing the catalog records included in the exhibit. Catalog records can exist added to the exhibit either 1 at a fourth dimension or from a catalog list. Delight note that you cannot be in Add Manner or Edit Mode to add items.

TIP: Each catalog record can announced in as many Virtual Exhibits as you would like.

Adding Records I at a Time

To add records 1 at a time, click the plus sign button at the top right of the grid or click Add together a Itemize Record in the Catalog Records section of the Sidebar. This screen appears:

Add Items to Virtual Showroom

This screen allows you to add together items from the Objects, Photos, Archive, or Library catalogs to the exhibit. Cull the itemize to search by clicking on the appropriate radio button. Using the Prior, Side by side, and Browse buttons, locate the item y'all wish to add. When you take plant it, click Add together this Item.

When you are finished adding items, click Close to return to the exhibit screen. The new items will now exist on the list at the bottom of the screen.

Adding Records from a Catalog Listing

If you take a grouping of records that you desire to put on a Virtual Showroom, you can create a catalog listing in PastPerfect with those records. Please see Affiliate 15 - Itemize Lists for more data about creating lists. To put all the records from a catalog listing on a Virtual Exhibit, click the Add Itemize Records from a Listing push button in the Sidebar. Y'all volition be presented with a list of all the catalog lists.

Select Itemize Record List Detail

Double click on the list y'all want. For this example, we will choose the "Rocky Pine Ranch Collection" list. You lot will exist asked if you want to add the records to the exhibit, click Yes. A message will tell you that the records have been added to the exhibit. Yous will see the new items on the list at the bottom of the screen.

Viewing and Editing Catalog Records

To view the catalog records yous selected for the showroom, click View Itemize Record Item on the Sidebar, or click the file folder icon on the right above the list of items.

Using Virtual Showroom Catalog Record Fields

The catalog record you lot run across below has fields at the top that allow you to identify the item, such equally the Object ID and Clarification. These fields cannot be edited on this screen. The five fields at the bottom, Custom HTML and the Virtual Exhibit Label fields, may be edited here and viewed on your website, only are non seen on the particular's catalog record in PastPerfect. Y'all tin use these fields to tell the story of how the items in the exhibit relate to each other or the showroom subject field matter equally a whole. To enter text in these fields, click the Edit button at the elevation.

Virtual Exhibit Catalog Record

The Custom HTML field can be used to connect online media files and resources to your catalog record. Examples of media files are an audio clip from an oral history record or a video clip of an detail in your drove. To connect these files to your record, enter the HTML link to the online location of the file into this field. When your Virtual Exhibit is uploaded to the Web, this link will go active. Using the Custom HTML field allows you to create a link to the online file without modifying the existing catalog record in PastPerfect.

The VE Exhibit Label fields i through 4 give you additional space to enter data that you would just want to use in your Virtual Exhibits. For example, if you have an exhibit geared towards children, y'all could enter a description of the items in wording appropriate for children. Then instead of including the PastPerfect catalog record Description for items on the exhibit, you would use the VE Exhibit Label 1 field. The descriptions for the items on your website would be the child-friendly version. Another case would be if you wanted to include information in other languages on your website. Y'all could enter a Spanish or French version of information nearly the items in one of the VE Exhibit Label fields.

Changing the Social club of Records on Showroom

Y'all have the option to alter the order that the records will appear in the Virtual Showroom. To gear up the order, click the Order button at the peak of the screen.

Itemize Record Brandish Order

To modify the club for one record at a time, enter the society number for the tape in the number field. If you would like to put the records in Object ID order, click the Order by Object ID button. If yous would like the put the records in society alphabetically by Object Proper name, click the Guild by Object Name button. After making your selection, click Relieve. You tin see the new society past clicking the Prior and Next buttons, or exit from the Virtual Showroom Itemize Tape screen and take a wait at the list on the Catalog Records screen view.

Choosing Images for your Record and Exhibit Pages

Virtual Exhibit gives yous a number of choices for images on your website. If you lot take more than ane image fastened to a tape, you tin choose the images from that record that will appear on the exhibit. Click the Epitome Direction button to view the images in a larger screen.

The epitome that is set to Gild #one will exist the primary image for the tape page. This image will appear on the website. If you lot want to set a different image to Gild #1, click the Prior or Next arrow buttons at the bottom to find the paradigm you desire. And so click the Select button at the tiptop right to set it as #ane. To modify the gild of the other images, click the Society button nether Options. To exclude an paradigm from appearing on the website, uncheck the box next to Include this paradigm on catalog record page at the pinnacle of the screen. If you take multiple images, you can view them at the same time and make your selections. Click the Multiple Images button under Options, click on an image, and then use the Include bank check box to include or exclude the image from the exhibit.

Image Direction

On the main Virtual Exhibit screen, you attached an image to the Exhibit Dwelling Page using Prototype Management. You can include additional images on this page by selecting catalog records' showtime images. To add images, delight be sure you are on the View Showroom Catalog Record screen and navigate to the record(s) using the Next and Prior buttons at the top. On the record screen, click Edit and check the box Include Paradigm #1 on Showroom Home Page. Click Salve, and then move to the next record.

NOTE: Watermarks may be applied to images when you lot build the HTML for your website.

Removing Catalog Records from the Exhibit

You may decide that you want to remove certain records from your Virtual Showroom. To exercise this, click the View Catalog Record Detail button in the Sidebar. Use the Prior or Next buttons at the top to discover the record y'all would like to remove. Once you have found the record, click the Remove this Itemize Record from the Showroom button in the Sidebar. You will exist asked if you are sure you want to remove the record. If y'all are, click Yep. The tape will no longer exist on the exhibit.

You lot may as well decide that y'all want to remove all the records from the Virtual Exhibit. Rather than deleting them one at a time, you can click the Remove All Catalog Records button in the Sidebar on the Virtual Showroom screen. This will take all the records off the exhibit.

Selecting Export Fields

For each itemize (Objects, Photos, Athenaeum, and Library), you lot choose the fields that volition announced on your website. By selecting the fields, you share the data that you experience is important and fits with the theme of the exhibit. Click the Select Consign Fields button on the Sidebar to begin.

Select Fields to Include in Exhibit

This screen above has five tabs, one for each itemize and ane for Images. You may cull different fields for each itemize and for your images. Each tab has a cavalcade for Bachelor Fields on the left and Fields to Include on Spider web on the right. The Available Fields are the fields you lot can choose from, and the Fields to Include on Web are the fields that have already been selected to announced on your website.

To brand changes to the list of fields to include, click the Edit button at the height of the screen. To include a field, double click on it in the list of Bachelor Fields. To remove a field, double click on information technology in the list of Fields to Include on Web. To remove all fields, click the Clear Fields List button.

Common fields to include are: Object ID, Object Proper name, Date, Title, Artist, Creator, Author, Photographer, Search Terms, Subjects, People, and Images - Caption.

Note: Fields that contain sensitive data, such as locations and values, are non bachelor to be exported.

To change the gild in which the fields volition announced on your website tape pages, click on the gray box to the left of the field, concord your mouse push button down, and drag the box up or down so the list is in the order you desire.

TIP: Select all of the fields y'all want to include in your Virtual Exhibit itemize record pages first, then set the order of the fields.

You may as well choose the Virtual Exhibit Custom HTML field and VE Exhibit Label fields, if you have used these fields for the selected catalog records. These fields are specifically designed to be included on your website and may be accessed from the View Catalog Record Detail screen. This screen also has options for including PDF attachments on your website. If you take fastened PDF files to itemize records every bit multimedia links, you can make those PDF files available on your website. If the PDF file has information yous want to brand public, such as a typed transcript of a handwritten letter of the alphabet, including it on your website may enhance the Spider web visitor experience. However, some PDF files may be very large in size and have a long fourth dimension for Web visitors to download. Yous may want to exclude those PDF files from your website. Using the PDF Attachment Options, you may select Do Not Include PDF Attachments to exclude all PDFs from your exhibit; select Include PDFs if Fastened and Under 300 KB to include only smaller PDF files; or select Include PDFs if Attached Regardless of Size to include all PDF files. Click Save when you are finished.

Customizing Field Names

Customize Field Names

Yous tin can name the selected data fields for your Virtual Showroom Catalog Tape Pages. Click the Customize Field Names push from the Sidebar to open up the screen seen in above. This screen has five tabs, i for each of the catalogs from which you chose your fields to include on the website. In the Field Proper name column, you will run across the fields you chose. In the column on the right, labeled Your Custom Proper name, are the field names that volition appear on your website. To change the field names, click Edit at the meridian, so in the right cavalcade enter the field names you lot want Web visitors to read when they view your site. And so save your changes. The custom names will be the same for all of your exhibits.

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Source: https://museumsoftware.com/WebHelp/Chapters/PP5-28b.htm